AI revenue agent for payment follow-up
Chasing payments is uncomfortable, so it often does not happen — and cash flow suffers. The revenue agent reminds customers about unpaid invoices politely and on time, and tells you who needs a personal call.
Sound familiar?
- Invoices stay unpaid because nobody had time to remind
- Reminders feel awkward, so they go out late or not at all
- You don't know at a glance who owes what
What the revenue agent does
- Sends a polite reminder before and after the due date
- Escalates step by step, in your tone
- Stops as soon as the payment is registered
- Gives you a weekly list of overdue invoices and who to call
- Logs every reminder on the customer in HubSpot
- Never threatens or adds fees unless you decide to
What you get: Paid in 3 days instead of 30 — and nobody had to make an awkward phone call. Example, for illustration.
Who it is for
- Anyone chasing payments
- Service firms and installers
- Wholesalers with many small invoices
What you prepare
- Your payment terms and the reminder steps you are comfortable with
- Where your invoices live — HubSpot or your accounting software
- Which customers should always get a personal call instead
What GrowFlow does
- Sets up the agent in your HubSpot and connects it to your channels
- Trains it on your own material, in your tone
- Tests it on real questions before it goes live
- Reviews and improves it every month
- Tells you honestly when a task is better left to a person
What does it cost?
Runs on HubSpot Starter (about €20 per user a month) with workflows, often connected to your invoicing software. Standard reminders use no AI credits; AI-written messages use about 10 credits (~$0.10) each. If an integration is needed, we tell you upfront what it involves.
HubSpot licence: Starter ~€20 per user / month (monthly or annual billing); Professional ~€100 monthly or ~€90 annually per user, plus ~€1,500 one-time onboarding. See the full HubSpot cost table · GrowFlow plans from €590 / month: see the plans. HubSpot prices change — we confirm them with you in writing before anything is switched on.
Questions
Will it upset my customers?
No. Messages are short, polite and in your tone, and you approve every step.
Does it connect to my accounting software?
Often yes. In the free consultation we check which system you use.
Can I exclude certain customers?
Yes. Key customers can always go to a person instead.
All smart agents we set up
Start with one agent, one problem. Once it delivers, we add the next.
Want to see it working in your business?
In a free 30-minute call we show you a live example from your industry.
Book a free consultation