Example scenario — a fictional business, to show how it works. Names and figures are illustrations, not a client story.
A window and door installer with 2 AI agents
Brightframe Windows (fictional) installs PVC and aluminium windows and doors around Antwerp, Belgium. 12 people: 3 in the office, 9 installers. About 120 enquiries a month; an average job is around €6,500.
How it works today
- Enquiries arrive by website form, phone, email and Facebook — and live in four places
- Quotes go out and nobody calls back; the owner guesses a third are never followed up
- Installers get calls on site: "when will you come to measure?"
- Saturday enquiries wait until Monday — and the customer has already asked two competitors
The 2 AI agents
Customer service agent
On website chat and email, day and night. Answers lead times, profiles, warranty and how measuring works. Never quotes a price — it books a free measurement request and hands it to the office.
AI follow-up list
Every Monday, AI reads the CRM and lists who to contact this week: quotes opened but not answered, measurements without a quote, past customers due for a new door.
A real-looking moment: the customer service agent
What you get: A new contact and a deal in "Measurement requested" appear in HubSpot, and Sara has a task for Monday 11:00. Nobody answered at 21:10 — and the customer didn't go elsewhere.
Monday morning: the AI list
The owner opens HubSpot on the phone and sees who to contact this week — and why.
What the owner prepares
About two hours of the owner's time. GrowFlow does the setup, testing and monthly improvement.
- 25 frequent questions with answers: lead times, profiles, colours, warranty, how measuring works, payment terms
- The rule: the agent never gives a price — it books a measurement
- Up-to-date website pages, because the agent learns from them
- Who receives handed-over conversations: Sara in the office, same or next working day
Example calculation
Example figures to show how to think about value — not a promise of results. HubSpot prices change; the Customer Agent needs a HubSpot Professional plan.
Which plan fits
Recommended: AI customer service setup (€2,350 one-time) + the Growth plan, for the weekly AI list and monthly improvements.
Want to see this for your business?
In a free 30-minute call we look at your enquiries and tell you honestly whether AI agents would pay off.
Book a free consultationWhatsApp / Viber: +972 50-467-7970 · info@growflowtech.digital